Job Title: Office Coordinator

Location: Service Company, Sector 24, Faridabad, Haryana

About Us:
We are a dynamic service company based in Sector 24, Faridabad, known for our commitment to quality service and customer satisfaction. As we continue to grow and expand our operations, we are looking for an organized and proactive Office Coordinator to join our team.

Job Overview:
The Office Coordinator will play a key role in maintaining an efficient, productive, and positively cultured office environment. With 1-2 years of experience, the ideal candidate will be adept at managing a variety of administrative tasks, from handling correspondence to organizing company records. The role requires excellent organizational skills, a keen attention to detail, and the ability to multitask effectively.

Key Responsibilities:

1. Administrative Support:
– Manage incoming and outgoing correspondence, including emails, phone calls, and mail.
– Maintain and organize office files and records for easy accessibility and efficiency.
– Schedule and coordinate meetings, appointments, and travel arrangements.

2. Office Management:
– Ensure the office environment is clean, organized, and well-maintained.
– Oversee the procurement of office supplies and equipment, managing inventory effectively.
– Coordinate with IT support for the maintenance of office equipment and systems.

3. Human Resources Assistance:
– Assist in the onboarding process for new hires, including preparing employment documents and coordinating orientation schedules.
– Maintain employee records and assist with payroll processing.
– Help organize staff training sessions and workshops.

4. Financial Coordination:
– Assist in basic bookkeeping and financial record-keeping tasks.
– Process invoices, purchase orders, and expense reports.
– Coordinate with the accounts department for timely bill payments and financial reconciliations.

5. Client Interaction:
– Serve as the first point of contact for visitors, offering exceptional customer service.
– Coordinate client meetings, including preparation of meeting spaces and provision of necessary materials.
– Handle client inquiries and direct them to the appropriate departments.

6. Internal Communication:
– Facilitate internal communication by disseminating important updates and information to staff.
– Prepare and distribute internal newsletters, memos, and announcements.
– Coordinate internal events and team-building activities.

7. Project Management Support:
– Assist project teams with administrative tasks as needed.
– Monitor project timelines and help keep teams on schedule.
– Prepare and maintain project documentation and reports.

8. Compliance and Record Keeping:
– Ensure office operations comply with legal and company policies.
– Keep accurate records for audit purposes and assist in audit preparations.
– Update and maintain office policies and procedures.

Candidate Profile:

Educational Qualification: Bachelor’s degree in Business Administration, Management, or related field.
Experience: 1-2 years of experience in office administration or coordination.
Skills:
– Proficient in Microsoft Office Suite and office management software.
– Excellent organizational and time-management abilities.
– Strong verbal and written communication skills.
– Familiarity with basic bookkeeping and financial reporting.
Personal Attributes:
– Proactive and able to work independently with minimal supervision.
– Strong interpersonal skills and ability to work well in a team environment.
– Adaptable to changing situations and flexible in juggling priorities.

Working Environment:

– This role is based in our office in Sector 24, Faridabad, Haryana.
– Standard office hours with occasional requirement to work outside of these hours for events or project deadlines.

Benefits:

– Competitive salary commensurate with experience.
– Opportunities for professional growth and development.
– A supportive and inclusive work environment.

Application Process:
Interested candidates should submit a detailed resume and a cover letter outlining their suitability for the role. Applications should be sent via email or through our company’s careers page.

Equal Opportunity Statement:
Our company is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, or any other characteristic protected by law.

This comprehensive job description for an Office Coordinator position in a service company in Sector 24, Faridabad, Haryana, is designed to attract candidates with 1-2 years of experience. The description covers a wide array of responsibilities, qualifications, and benefits to provide a thorough overview of the role and its requirements.

Contact Information:

Makhija Placement
☎️:- +91-9136437977, 8920508558
📧:[email protected]
🌐:-www.Makhijaplacement.com