Our company is looking for an Executive Coordinator to join our team.

Responsibilities:

– Cross trains to learn the unique responsibilities of peers within the department/group

– Handle email and phone correspondence, noting any necessary follow-through;

– Prepare agendas, and presentations and conduct research for internal and external meetings

– Provide administrative and strategic support to the Executive Director

– Protect sensitive information in the executive’s office and respect confidentiality

– ⁠Responsible for day-to-day management of the CEO’s calendar and activities to ensure high-value time utilization of the CEO in relationship to external and internal requirements. Brief/update the CEO on upcoming meetings and ongoing obligations.

– Responsible for the timely preparation and presentation of materials for key external and internal meetings involving the CEO.

– Reviews the CEO’s email communications and assists in providing timely responses to inquiries sent to the CEO.

– Works with Business Development, Communications, and Program teams to prepare the CEO for external meetings, presentations, and events, and ensures timely follow-up of all action items.

– Organizes CEO travel arrangements and prepares expense reports.

– Prepares briefing memos and relevant updates for the CEO on outstanding projects, identifies issues, develops contingencies, and suggests remedies.

– Provides regular operating status reports to the CEO as needed, assisting the CEO during operational

reviews through follow-up on assigned performance tasks and deadlines.

– Attends Board meetings, takes minutes, prepares materials for CEO’s Board reports; works with the CEO and senior management team to prepare materials for the quarterly Board Books, and assists in ongoing communications and activities with the Board of Directors.

– Represents Equal Access with clients, donors, partners, technical consultants, or vendors as required.

– Supports the CEO in dealing with confidential or sensitive personnel or other organizational matters.

– Collaborates with CEOs to foster a success-oriented, positive, high-integrity organizational culture.

– Works to support the Senior Management Team and provide assistance as needed

Requirements:

– Bachelor’s degree;

– Strong organizational skills;

– ⁠ability to multi-task, meet deadlines, and manage team;

– Consistently completing tasks on time, free of errors with the ability to prioritize;

– 3+ years of work experience, Experience in supporting executives or working in a senior leader’s office is preferred;

– Proficient in MS Office, Google Suite, ChatGPT, etc

– Strong verbal and written communication skills for integral tasks (for example: drafting memos to the leadership team and staff on a moment’s notice);

– Ability to work autonomously with minimal supervision;

– Exceptional interpersonal, customer service, and writing skills;

– Technologically savvy with the ability/desire to learn new tools and improve efficiencies to keep the office running smoothly;

– Proficiency in MS PowerPoint and Google Slides to create high-quality presentations for meetings is a plus;

– 3-5 years of administrative experience;

– experience with project management and email marketing

– 3-5 years of administrative/executive assistant experience.

Salary: 25-35 K

Contact Information:

Makhija Placement
☎️:- +91-9136437977, 8920508558
📧:[email protected]
🌐:-www.Makhijaplacement.com