OFFICE COORDINATOR JOB IN SECTOR 25 FARIDABAD
Office Coordinator @Makhija Placement posted 11 months ago in Manufacturing , in Office Coordinator Shortlist Email JobJob Detail
-
Job ID 4444
-
Offered Salary 21000
-
Career Level Manager
-
Experience 3 Years
-
Gender Female
-
Industry Management
-
Qualifications Degree Bachelor
Job Description
Our company is looking for an Executive Coordinator to join our team.
Responsibilities:
– Cross trains to learn the unique responsibilities of peers within the department/group
– Handle email and phone correspondence, noting any necessary follow-through;
– Prepare agendas, and presentations and conduct research for internal and external meetings
– Provide administrative and strategic support to the Executive Director
– Protect sensitive information in the executive’s office and respect confidentiality
– Responsible for day-to-day management of the CEO’s calendar and activities to ensure high-value time utilization of the CEO in relationship to external and internal requirements. Brief/update the CEO on upcoming meetings and ongoing obligations.
– Responsible for the timely preparation and presentation of materials for key external and internal meetings involving the CEO.
– Reviews the CEO’s email communications and assists in providing timely responses to inquiries sent to the CEO.
– Works with Business Development, Communications, and Program teams to prepare the CEO for external meetings, presentations, and events, and ensures timely follow-up of all action items.
– Organizes CEO travel arrangements and prepares expense reports.
– Prepares briefing memos and relevant updates for the CEO on outstanding projects, identifies issues, develops contingencies, and suggests remedies.
– Provides regular operating status reports to the CEO as needed, assisting the CEO during operational
reviews through follow-up on assigned performance tasks and deadlines.
– Attends Board meetings, takes minutes, prepares materials for CEO’s Board reports; works with the CEO and senior management team to prepare materials for the quarterly Board Books, and assists in ongoing communications and activities with the Board of Directors.
– Represents Equal Access with clients, donors, partners, technical consultants, or vendors as required.
– Supports the CEO in dealing with confidential or sensitive personnel or other organizational matters.
– Collaborates with CEOs to foster a success-oriented, positive, high-integrity organizational culture.
– Works to support the Senior Management Team and provide assistance as needed
Requirements:
– Bachelor’s degree;
– Strong organizational skills;
– ability to multi-task, meet deadlines, and manage team;
– Consistently completing tasks on time, free of errors with the ability to prioritize;
– 3+ years of work experience, Experience in supporting executives or working in a senior leader’s office is preferred;
– Proficient in MS Office, Google Suite, ChatGPT, etc
– Strong verbal and written communication skills for integral tasks (for example: drafting memos to the leadership team and staff on a moment’s notice);
– Ability to work autonomously with minimal supervision;
– Exceptional interpersonal, customer service, and writing skills;
– Technologically savvy with the ability/desire to learn new tools and improve efficiencies to keep the office running smoothly;
– Proficiency in MS PowerPoint and Google Slides to create high-quality presentations for meetings is a plus;
– 3-5 years of administrative experience;
– experience with project management and email marketing
– 3-5 years of administrative/executive assistant experience.
Salary: 25-35 K
Contact Information:
Makhija Placement
☎️:- +91-9136437977, 8920508558
📧:-info@makhijaplacement.com
🌐:-www.Makhijaplacement.com