Job Description: Account cum Billing Executive

Company Overview:
Welcome to Robot–Earthmover Parts, a reputable manufacturing company located in Palwal Patli Khurd, Faridabad, Haryana. With a focus on producing high-quality earthmover parts and components, we have established ourselves as a trusted supplier in the industry. Committed to excellence and customer satisfaction, we are seeking a skilled and experienced Account cum Billing Executive to join our team.

Role Overview:
The Account cum Billing Executive plays a critical role in our finance and accounting department, responsible for managing accounts receivable, invoicing, billing, and ensuring timely payments from clients. With 2-3 years of experience in accounting and billing functions, the ideal candidate will possess strong numerical skills, attention to detail, and proficiency in accounting software. This position offers an exciting opportunity to contribute to the financial health and efficiency of our company while working in a dynamic and collaborative environment.

Key Responsibilities:

1. Invoicing and Billing:
– Generate and process invoices accurately and efficiently, ensuring all relevant information, such as product details, quantities, prices, and taxes, are correctly reflected.
– Verify the accuracy of billing data and resolve any discrepancies or issues with sales, operations, or clients to ensure timely and accurate invoicing.
– Prepare and send invoices to clients via email, mail, or electronic billing platforms, following up on outstanding payments and overdue invoices as necessary.

2. Accounts Receivable Management:
– Track and monitor accounts receivable balances, aging reports, and payment collections, identifying delinquent accounts and implementing collection strategies to minimize bad debts and improve cash flow.
– Collaborate with sales and customer service teams to reconcile payments, apply credits or adjustments, and resolve discrepancies in customer accounts to ensure accurate financial reporting.
– Prepare and analyze accounts receivable reports, aging summaries, and cash flow forecasts, providing insights and recommendations to management on receivables management and credit risk assessment.

3. Customer Service and Communication:
– Serve as the primary point of contact for billing inquiries, payment issues, and account-related queries from clients, providing prompt and courteous assistance to address their concerns and resolve billing disputes.
– Communicate effectively with internal departments, sales representatives, and customers to ensure billing processes are streamlined, billing instructions are understood, and customer expectations are met or exceeded.

4. Financial Reporting and Documentation:
– Maintain accurate records of billing activities, payment transactions, and customer communications, updating billing systems and databases with relevant information.
– Prepare and distribute financial reports, billing statements, and account reconciliations to management, highlighting key metrics, trends, and variances for review and analysis.
– Ensure compliance with company policies, accounting principles, and regulatory requirements governing billing practices, maintaining confidentiality and integrity in handling sensitive financial information.

Qualifications and Skills:

– Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
– 2-3 years of experience in accounting, billing, or accounts receivable roles, preferably in a manufacturing or corporate environment.
– Proficiency in accounting software, billing systems, and Microsoft Office Suite (Word, Excel, Outlook).
– Strong numerical aptitude, attention to detail, and problem-solving skills.
– Excellent communication and interpersonal skills, with the ability to interact professionally with clients and internal stakeholders.
– Organizational and time management skills, with the ability to prioritize tasks, meet deadlines, and work efficiently under pressure.

Application Process:

Interested candidates should submit a detailed resume and a cover letter outlining their qualifications and experience for the position. Applications should be sent to [email protected] with the subject line “Account cum Billing Executive Application” We thank all applicants for their interest, but only shortlisted candidates will be contacted for further assessment.

Makhija Placement
☎️:- +91-9136437977, 8920508558
📧:[email protected]
🌐:-www.Makhijaplacement.com