Job Description: Billing Executive

Location: Sector 11, Faridabad, Haryana

Role Overview:
The Billing Executive plays a crucial role in the company’s finance department, responsible for accurately processing invoices, managing billing cycles, and ensuring timely payments from clients. With 1-2 years of experience in billing, invoicing, or accounting, the ideal candidate will possess strong numerical skills, attention to detail, and proficiency in billing software. This position offers an exciting opportunity to contribute to the financial health and efficiency of our company while working in a dynamic and collaborative environment.

Key Responsibilities:

1. Invoice Processing:
– Generate and process invoices accurately and efficiently, ensuring all relevant information, such as product/service details, quantities, prices, and taxes, are correctly reflected.
– Verify the accuracy of billing data and resolve any discrepancies or issues with sales, accounts receivable, or other departments to ensure timely and accurate invoicing.
– Prepare and send invoices to clients via email, mail, or electronic billing platforms, following up on outstanding payments and overdue invoices as necessary.

2. Billing Cycle Management:
– Manage billing cycles and schedules, coordinating with sales, operations, and finance teams to ensure invoices are generated and sent out in a timely manner according to billing terms and agreements.
– Monitor billing deadlines, payment due dates, and customer credit terms, following up with clients to facilitate timely payments and resolve billing inquiries or disputes.
– Maintain accurate records of billing activities, payment transactions, and customer communications, updating billing systems and databases with relevant information.

3. Accounts Receivable Management:
– Track and monitor accounts receivable balances, aging reports, and payment collections, identifying delinquent accounts and implementing collection strategies to minimize bad debts and improve cash flow.
– Collaborate with the accounts receivable team to reconcile payments, apply credits or adjustments, and resolve discrepancies in customer accounts to ensure accurate financial reporting.
– Prepare and analyze accounts receivable reports, aging summaries, and cash flow forecasts, providing insights and recommendations to management on receivables management and credit risk assessment.

4. Customer Service and Communication:
– Serve as the primary point of contact for billing inquiries, payment issues, and account-related queries from clients, providing prompt and courteous assistance to address their concerns and resolve billing disputes.
– Communicate effectively with internal departments, sales representatives, and customers to ensure billing processes are streamlined, billing instructions are understood, and customer expectations are met or exceeded.

5. Process Improvement and Compliance:
– Identify opportunities for process improvements and automation in billing procedures, suggesting enhancements to billing systems, software, or workflows to increase efficiency, accuracy, and productivity.
– Ensure compliance with company policies, accounting principles, and regulatory requirements governing billing practices, maintaining confidentiality and integrity in handling sensitive financial information.

Qualifications and Skills:

– Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
– 1-2 years of experience in billing, invoicing, accounts receivable, or related roles, preferably in a manufacturing or corporate environment.
– Proficiency in billing software, accounting systems, and Microsoft Office Suite (Word, Excel, Outlook).
– Strong numerical aptitude, attention to detail, and problem-solving skills.
– Excellent communication and interpersonal skills, with the ability to interact professionally with clients and internal stakeholders.
– Organizational and time management skills, with the ability to prioritize tasks, meet deadlines and work efficiently under pressure.

Application Process:

Interested candidates should submit a detailed resume and a cover letter outlining their qualifications and experience for the position. Applications should be sent to [email protected] with the subject line “Billing Executive Application – [Your Name].” We thank all applicants for their interest, but only shortlisted candidates will be contacted for further assessment.

Makhija Placement
☎️:- +91-9136437977, 8920508558
📧:[email protected]
🌐:-www.Makhijaplacement.com