Job Description: Office Coordinator

Location: Bata Chowk, Faridabad, Haryana

Company Overview:
Welcome to Company a leading manufacturing company located in Bata Chowk, Faridabad, Haryana. Committed to excellence and innovation, we strive to maintain high standards of quality and customer satisfaction. As we continue to grow and expand our operations, we are seeking a dedicated and experienced Office Coordinator to join our team.

Role Overview:
The Office Coordinator plays a crucial role in ensuring the smooth and efficient operation of the office environment. The ideal candidate will have 1-3 years of experience in office administration or coordination, with strong organizational and multitasking skills. They will be responsible for various administrative tasks, including managing office supplies, coordinating meetings and events, handling correspondence, and providing support to the management team. This position offers an exciting opportunity to contribute to the success and growth of our company while working in a dynamic and fast-paced environment.

Key Responsibilities:

1. Administrative Support:
– Provide administrative support to the management team, including scheduling appointments, managing calendars, and organizing meetings.
– Handle incoming and outgoing correspondence, including mail, emails, and phone calls, ensuring timely and professional responses.
– Maintain accurate records and files, including employee records, office expenses, and vendor contracts.

2. Office Management:
– Manage office supplies and equipment, including ordering supplies, monitoring inventory levels, and coordinating equipment maintenance and repairs.
– Ensure the cleanliness and tidiness of the office space, including common areas, meeting rooms, and workstations.
– Coordinate office renovations or relocations as needed, working with external vendors and contractors.

3. Event Coordination:
– Coordinate company events and functions, including meetings, conferences, and employee gatherings.
– Assist in planning and organizing special events, such as holiday parties, team-building activities, and employee recognition events.
– Manage event logistics, including venue selection, catering arrangements, and guest accommodations.

4. Communication and Correspondence:
– Serve as a point of contact for internal and external stakeholders, providing information and assistance as needed.
– Draft and distribute internal communications, including memos, announcements, and newsletters.
– Assist in preparing presentations, reports, and other documents for meetings and presentations.

5. Facilities Management:
– Coordinate facility maintenance and repairs, including HVAC, plumbing, and electrical systems.
– Ensure compliance with health and safety regulations and standards, conducting regular inspections and addressing any issues or concerns.
– Implement and maintain security measures, including access control systems and surveillance cameras.

Qualifications and Skills:

– Bachelor’s degree in Business Administration, Office Management, or related field.
– 1-3 years of experience in office administration or coordination, preferably in the manufacturing industry.
– Strong organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines.
– Excellent communication and interpersonal skills, with the ability to interact effectively with colleagues at all levels of the organization.
– Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
– Attention to detail and accuracy, with a focus on delivering high-quality work.
– Ability to work independently and as part of a team, with a positive attitude and a willingness to learn.

Application Process:

Interested candidates should submit a detailed resume and a cover letter outlining their qualifications and experience for the position. Applications should be sent to [email protected] with the subject line “Office Coordinator Application” We thank all applicants for their interest, but only shortlisted candidates will be contacted for further assessment.

Makhija Placement
☎️:- +91-9136437977, 8920508558
📧:[email protected]
🌐:-www.Makhijaplacement.com