Job Description: Office Coordinator

Location: Hardware Chowk, Faridabad, Haryana

Company Overview:
Welcome to Company a leading manufacturing company located in Hardware Chowk, Faridabad, Haryana. Committed to excellence and innovation, we strive to maintain efficient operations and a conducive work environment. As we continue to grow, we are seeking a dedicated and organized Office Coordinator to join our team.

Role Overview:
The Office Coordinator plays a crucial role in supporting the smooth functioning of our administrative operations. With 1-2 years of experience in office administration, the ideal candidate will be responsible for managing various administrative tasks, facilitating communication between departments, and ensuring the office runs efficiently. This position offers an exciting opportunity to contribute to the overall success and productivity of our company while working in a dynamic and collaborative environment.

Key Responsibilities:

1. Administrative Support:
– Provide administrative support to the office, including managing incoming and outgoing correspondence, scheduling appointments, and coordinating meetings.
– Maintain office supplies inventory, reorder supplies as needed, and ensure proper stocking levels to support daily operations.
– Assist in the preparation and distribution of internal communications, memos, and reports.

2. Front Desk Operations:
– Serve as the primary point of contact for visitors, clients, and employees, greeting guests, answering inquiries, and directing them to the appropriate person or department.
– Manage incoming calls, take messages, and redirect calls to the appropriate individuals or departments.
– Ensure the reception area is neat and organized, maintaining a professional and welcoming atmosphere.

3. Coordination and Communication:
– Facilitate communication between departments, relay messages, and ensure timely dissemination of information.
– Coordinate travel arrangements, including booking flights, accommodations, and transportation for employees and executives as needed.
– Collaborate with HR, IT, and other departments to coordinate onboarding activities for new employees, including orientation and training schedules.

4. Documentation and Record-Keeping:
– Maintain accurate and up-to-date records, files, and databases, ensuring confidentiality and compliance with data protection regulations.
– Assist in the preparation of documents, presentations, and reports, proofreading content and formatting materials as needed.
– Organize and maintain filing systems, both electronic and physical, to facilitate easy access and retrieval of information.

5. Office Maintenance and Organization:
– Coordinate office maintenance and repair activities, liaising with vendors and contractors to address facility issues and ensure a safe and functional work environment.
– Monitor office cleanliness and organization, overseeing janitorial services and implementing measures to maintain a clean and orderly workspace.
– Identify opportunities for office improvement and efficiency enhancements, proposing and implementing solutions as appropriate.

Qualifications and Skills:

– Bachelor’s degree in Business Administration, Office Management, or a related field.
– 1-2 years of experience in office administration, coordination, or related roles.
– Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
– Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
– Strong communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.
– Attention to detail and accuracy, with a proactive approa

Application Process:

Interested candidates should submit a detailed resume and a cover letter outlining their qualifications and experience for the position. Applications should be sent to [email protected] with the subject line “Office Coordinator Application” We thank all applicants for their interest, but only shortlisted candidates will be contacted for further assessment.

Makhija Placement
☎️:- +91-9136437977, 8920508558
📧:[email protected]
🌐:-www.Makhijaplacement.com