Job Description: Office Coordinator at Manufacturing Company

Location: Saroorpur, Faridabad, Haryana

Company Overview:
Welcome to Company a leading manufacturing company dedicated to producing high-quality products and delivering exceptional services to our clients. Located in Saroorpur, Faridabad, Haryana, we pride ourselves on our commitment to innovation, quality, and customer satisfaction. With a diverse range of products and a strong focus on continuous improvement, we are positioned for growth and success in the competitive manufacturing industry. As we expand our operations and enhance our capabilities, we are seeking a dynamic and experienced Office Coordinator to join our team.

Role Overview:
The Office Coordinator plays a vital role in supporting the administrative functions and day-to-day operations of our manufacturing facility. The ideal candidate will have 3-5 years of experience in office administration, with excellent organizational, communication, and multitasking skills. They will be responsible for coordinating office activities, managing administrative tasks, and providing support to various departments within the company. This position offers an exciting opportunity to contribute to the success and efficiency of our operations while working in a collaborative and fast-paced environment.

Key Responsibilities:

1. Administrative Support:
– Manage and maintain office supplies, equipment, and facilities, ensuring all resources are readily available for staff use.
– Coordinate office services, including mail distribution, courier services, and facilities maintenance, to ensure smooth operations.
– Assist in the preparation and distribution of internal communications, memos, and documents as required.
– Maintain filing systems and databases, organizing and updating records to facilitate easy access and retrieval of information.
– Handle incoming calls, emails, and inquiries, providing information and assistance to internal and external stakeholders.

2. Meeting and Event Coordination:
– Schedule and coordinate meetings, appointments, and conferences, arranging venues, catering, and audiovisual equipment as needed.
– Prepare meeting agendas, materials, and presentations, ensuring all participants are well-informed and prepared.
– Assist in organizing company events, such as team-building activities, celebrations, and employee engagement initiatives.

3. Travel Coordination:
– Arrange travel accommodations and itineraries for employees, including flights, hotels, transportation, and visas as required.
– Process travel expenses and reimbursements, ensuring compliance with company policies and procedures.

4. Human Resources Support:
– Assist in the recruitment process by scheduling interviews, coordinating candidate communications, and maintaining recruitment records.
– Support new employee onboarding and orientation activities, including preparation of welcome packages and orientation materials.
– Maintain employee records, including attendance, leave balances, and personnel files, ensuring accuracy and confidentiality.

5. Financial Administration:
– Assist in the preparation of financial documents, such as invoices, purchase orders, and expense reports, for approval and processing.
– Monitor office expenses and budgets, tracking expenditures and reporting variances to management as needed.

6. Cross-Functional Collaboration:
– Liaise with other departments, including production, sales, and finance, to facilitate communication and collaboration on projects and initiatives.
– Act as a point of contact between the office and external stakeholders, representing the company professionally and courteously.

Requirements:
– Bachelor’s degree in Business Administration, Management, or a related field.
– 3-5 years of experience in office administration or coordination, preferably in a manufacturing environment.
– Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software applications.
– Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
– Strong interpersonal and communication skills, with the ability to interact effectively with colleagues at all levels.
– Attention to detail and accuracy in completing administrative tasks and maintaining records.
– Proactive attitude and ability to work independently with minimal supervision.
– Knowledge of office management principles and practices.

**Working Conditions:**
– Full-time position, Monday to Friday, with occasional overtime as required.
– Office-based role, with regular interactions with colleagues and stakeholders within the manufacturing facility.
– Fast-paced and dynamic work environment, with opportunities for growth and advancement.

Benefits:
– Competitive salary package based on experience and qualifications.
– Health insurance coverage and other employee benefits.
– Opportunities for professional development and training.
– Supportive work culture and collaborative team environment.

Application Process:
Interested candidates should submit a detailed resume and a cover letter outlining their qualifications and experience for the position. Applications should be sent to [email protected] with the subject line “Office Coordinator Application” We thank all applicants for their interest, but only shortlisted candidates will be contacted for further assessment.

Contact Information:

Makhija Placement
☎️:- +91-9136437977, 8920508558
📧:[email protected]
🌐:-www.Makhijaplacement.com