Job Description: Office Coordinator at Manufacturing Company

Location: Whirlpool Chowk, Faridabad, Haryana

Company Overview:
Welcome to Company, a leading manufacturing company located in Whirlpool Chowk, Faridabad, Haryana. We specialize in the production of [brief description of products or services]. Committed to excellence and innovation, we strive to deliver high-quality products to our customers while maintaining a positive work environment for our employees. As we continue to grow and expand our operations, we are seeking a dedicated and organized Office Coordinator to join our team.

Role Overview:
The Office Coordinator plays a vital role in ensuring the smooth and efficient operation of our office and administrative functions. The ideal candidate will have 1-3 years of experience in office coordination or administration, with excellent organizational and communication skills. They will be responsible for managing office supplies, coordinating meetings and events, assisting with administrative tasks, and providing support to various departments within the company. This position offers an exciting opportunity to contribute to the success and growth of our company while working in a dynamic and fast-paced environment.

Key Responsibilities:

1. Office Management:
– Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.
– Ensure the smooth operation of office equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques.
– Handle incoming and outgoing correspondence, including mail, emails, and phone calls, and redirect them as necessary.

2. Administrative Support:
– Assist with the preparation of reports, presentations, and other documents as required.
– Coordinate travel arrangements for staff members, including booking flights, accommodations, and transportation.
– Assist in organizing company events, such as meetings, conferences, and team-building activities.

3. Meeting Coordination:
– Schedule and coordinate meetings, appointments, and conference calls, ensuring all participants are notified and prepared.
– Prepare meeting agendas, distribute materials, and take minutes during meetings as required.
– Arrange meeting rooms, equipment, and refreshments as needed.

4. Document Management:
– Maintain electronic and hardcopy filing systems, ensuring documents are organized and accessible.
– Assist in the creation, formatting, and editing of documents, presentations, and spreadsheets.
– Ensure the confidentiality and security of sensitive information and documents.

5. Customer Service:
– Greet visitors and provide assistance as needed, including directing them to the appropriate personnel or department.
– Handle customer inquiries and complaints in a professional and courteous manner, escalating issues as necessary.
– Maintain a positive and welcoming atmosphere in the reception area.

6. Cross-Functional Collaboration:
– Liaise with other departments, including sales, production, and finance, to facilitate communication and collaboration on projects and initiatives.
– Act as a point of contact between the office and external stakeholders, representing the company in a professional and courteous manner.

Qualifications and Skills:
– Bachelor’s degree in Business Administration, Management, or a related field.
– 1-3 years of experience in office coordination or administration, preferably in a manufacturing environment.
– Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software applications.
– Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
– Strong interpersonal and communication skills, with the ability to interact effectively with colleagues at all levels.
– Attention to detail and accuracy in completing administrative tasks and maintaining records.
– Proactive attitude and ability to work independently with minimal supervision.

Application Process:
Interested candidates should submit a detailed resume and a cover letter outlining their qualifications and experience for the position. Applications should be sent to [email protected] with the subject line “Office Coordinator Application” We thank all applicants for their interest, but only shortlisted candidates will be contacted for further assessment.

Contact Information:

Makhija Placement
☎️:- +91-9136437977, 8920508558
📧:[email protected]
🌐:-www.Makhijaplacement.com